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Construction secretariat specialist (m/f/d)

Heitkamp Industrial Solutions GmbH is a member of the Rönesans Group, a construction company that was ranked 38th in the list of the top 250 international construction companies in 2023. In Europe, the Rönesans Group is one of the 9 largest international construction corporations.

We are looking for an experienced specialist (m/f/d) for our construction secretariat at the earliest possible date

If possible, you have initial professional experience in project support in the construction sector or have commercial experience from the construction sector. You work in a goal-oriented and responsible manner and are able to deliver work results on time. We require a strong team spirit and the ability to work with Office programs.


  • Processing correspondence from construction sites incl. digital document management / processing project mailbox / project files / maintaining mailing lists
  • Management and organization of filing and resubmission
  • Handling general correspondence
  • Registration of employees/subcontractors with Interflex
  • Distribution/processing of incoming mail
  • Internal and external appointment coordination
  • Ordering flight/hotel and train bookings/rental cars
  • Support for project managers
  • Recording colleagues' working hours
  • Travel expense accounting for colleagues in the division
  • Credit card accounting
  • Management of absence calendar / vacation list
  • Booking seminars, training events
  • Research on the Internet/databases
  • Processing the Basware software, factual approval
  • Ordering office supplies
  • Searching for accommodation for employees, concluding rental agreements, correspondence with landlords
  • Vacation/sickness cover


  • Good MS Office skills, especially MS Excel required
  • A sense of responsibility, goal orientation, independent and flexible way of working is required
  • Friendly demeanor, strong teamwork, communication and cooperation skills
  • Good knowledge of German and English


  • Permanent employment as a secure full-time position
  • Attractive performance-related remuneration and modern communication media
  • Appreciative corporate culture with an excellent working atmosphere and flat hierarchies with an open-door policy
  • Responsible position with the necessary freedom to shape and make things happen in an innovative, growing company
  • Versatile, interesting tasks in the processing of a wide variety of projects
  • Secure and varied workplace with modern office infrastructure and program technology
  • Open and professional cooperation in a team of experienced and motivated colleagues
  • Support through regular internal and external training measures and development opportunities in an international construction company with a wide range of services

Employment type: Full time, Unlimited

Job location:

Heitkamp Industrial Solutions GmbH
Bonsiepen 9 - 11
45136 Essen


Please send your complete application documents, stating your earliest possible starting date and your salary expectations, directly to:

Heitkamp Industrial Solutions GmbH
Human Resources, Kerstin Dobré
Bonsiepen 9 - 11, 45136 Essen, Germany

Tel.: +49 (0) 201/8 36 90 - 162
E-mail: bewerbung@heitkamp-solutions.com
Web: www.heitkamp-solutions.com

Apply by e-mail, via our online application form, or directly via our WhatsApp contact, while you are welcome to send us your Xing or LinkedIn profile.

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About us

Our company is looking back on a successful building tradition since 1892. Heitkamp stands for the optimal interaction of engineering know-how and constructional realisation.


Industrial Solutions GmbH
Bonsiepen 9 -11
45136 Essen, Germany

+49 (0) 201 / 8 36 90 - 0

+49 (0) 201 / 8 36 90 -199


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